How to Export Gmail Contacts to Google Sheets Automatically (2025 Guide)
Whether you’re an SDR, agency owner, or leaving a job with a valuable inbox, getting your Gmail contacts into Google Sheets shouldn’t take hours. This guide walks you through Mail2Sheets—the fastest Gmail-to-spreadsheet automation—and also covers manual fallback options.
Why automate Gmail contact exports?
- Accuracy: AI captures phone numbers, domains, and job titles that contacts apps miss.
- Speed: Hundreds of emails get parsed in a single click.
- Privacy: Mail2Sheets never stores Gmail content; it deletes parsed data after sending it to Sheets.
Automatic method (Mail2Sheets)
- Sign in at Mail2Sheets.com with your Google account.
- Pick an existing sheet or let Mail2Sheets create one with CRM-friendly headers.
- Select a date range (perfect for quarterly reviews or exit transitions).
- Click Extract contacts. AI scans inbox messages, grabs signatures, and writes rows instantly.
Result: a polished spreadsheet with columns like Email, Organization, Website, Job Title, Phone, and Last Contacted.
Manual fallback (if you can’t use OAuth)
- Open Google Contacts.
- Select “Export” → CSV → import that CSV into Sheets.
- Clean up formatting, deduplicate rows, and add missing data manually.
This works, but misses signatures and job titles, and typically requires heavy cleanup—hence why most teams switch to Mail2Sheets.
Advanced tips
- Use Workspace shared inboxes to sync agency leads for everyone.
- Feed the Sheet into a CRM or cold outreach tool automatically.
- Set a monthly reminder to rerun Mail2Sheets so your sales list stays fresh.
Ready to try it? Connect Gmail and export your contacts now. Your first sync takes less than two minutes.